We are searching for a team member to fill the position of Office Manager. The right candidate will serve under the co-owners overseeing projects and assuring all other team members are hitting project deadlines and goals as well as the day to day operations of an interior design firm. The office manager will be the puppet master, pulling the strings and ensuring things run efficiently and smoothly. Hours: Full-time W2 position Hybrid/Remote position: 3 days in-office, 2 days remote. Must reside within commuting distance of Franklin Lakes, NJ Benefits: Medical, PTO after 6 months, 401K eligible after 1 year, wellness benefits

● Coordinate email and calendar acting as a gatekeeper for the business and owners
● Manage AR/AP
● Compile and evaluate financial reports
● Oversee HR duties including but not limited to collaborating with new hires on company policies and manual, employee job descriptions and expectations
● Client communication
○ Interaction via email and phone
○ Respond to and conduct phone calls with clients when situations arise
● Design, create, and coordinate monthly newsletter
○ Create content
○ Delegate content creation to other team members
• Elevate luxury branding, client experience, and operational efficiencies via systems, documents & processes
• Outbound sales, marketing & advertising initiatives. Also provide principals with professional insights and business development recommendations.
• Maintain web presence
• Develop creative assets & marketing materials
• Inbound sales - discovery through client onboarding
• Project closeouts – close out balances in our PM software and follow close out process in client gifting, obtaining testimonial, etc.
• Office maintenance & ordering supplies
Qualifications
● Maintain a positive attitude and possess a strong work ethic
● Self-starter, independent worker
● Trustworthy and reliable
● Strong decision-making skills
● Ability to delegate tasks when necessary
● Strong verbal and written communication skills
● Possess an industrious personality and a problem-solving attitude with clients and team members
● Hard worker yet able to have fun and be lighthearted
Tools
● Microsoft Office
● Mac computer
● Apple products
● Houzz - business management software
● Basecamp
● Gusto
● Quickbooks and/or Quickbooks Online
● Newsletter platform - open to suggestions

Founded in 2006, Toledo Geller is a full service interior design firm. With their mastery of both the design and construction process, Toledo Geller partners with architects and builders from the blueprint stage to completion, providing project management and development oversight. The team works tirelessly to ensure the integrity of each project from start to finish—intent on not just meeting, but exceeding, clients’ expectations. We design, build and install complete projects and enjoy working with clients that appreciate design and trust the design process.

www.toledogeller.com